Socially responsible procurement in practice

This section is a result from the LANDMARK project collaboration and provides guidance on how public authorities can use their purchasing power to help improve production methods along the supply chain, specifically by demanding conclusive verification.

Local governments Bremen (Germany) and Loures (Portugal) have been testing different approaches on how to best verify social responsibility. Together with LANDMARK associate partners and other public authorities, a series of success stories and tenders emerged. The subsequent sections are for you and the LANDMARK consortium invites you to an exciting reading, wishing you all the best for replication.

Success Stories

The report 'Success Stories in Socially Responsible Public Procurement', published in March 2014, contains seven success stories, which demonstrate how public spending can be used to drive improvements for workers in global supply chains. The authors look forward to many replications of these actions across Europe.

Please, download the report here [PDF, 1,092 KB].

Socially responsible tenders

Bremen

With the introduction of its Procurement Law (Tariftreue- und Vergabegesetz) in 2009, Bremen committed itself to taking social and environmental criteria into account in all of Bremen’s tenders. By participating in the LANDMARK project, Bremen was able to advise its public procurers on specific tenders relating to the procurement of sensitive products. Furthermore, Bremen set up workshops for public procurers, bidders and requisitioners, and initiated so-called corporate dialogues to inform and prepare them for the new social requirements. A further focus is the initiation of structural adjustments in procurement management, such as a centralized responsibility for work and protective clothing in order to ensure the social and environmental standards are considered in compliance with both German and European law. Since the start of the LANDMARK project in April 2011, a wide variety of tenders in the product groups of work clothing and textiles, natural stones and IT hardware have been adjusted.

Examples of tenders by Bremen:

IT-Hardware

  • Product Group: IT-Hardware and related managed services
  • Total value: approximately € 70 million (framework contract)
  • Type of tender: negotiated procedure
  • Social criteria referred to: ILO Core Conventions (29, 87, 98, 100, 105, 111, 138, 182) as well as ILO Conventions 1, 30, 102, 115, 131, 135, 155, 158, 169, 170
  • Verification scheme: award criteria for the bidder’s social concept (verification proposed in tender documents: report with detailed questions or external audit)
  • Tender documents available for download in German.


Vehicle-Leasing

  • Product Group: passenger cars (leasing)
  • Total value: approximately € 245,000
  • Type of tender: open tender
  • Social criteria referred to: ILO Core Conventions
  • Verification scheme: Qualified bidder declaration with questionnaire
  • Tender documents available for download in German.


Working clothes

  • Product Group: Textiles (working clothes, coats and trousers)
  • Total value: ca. € 40,000
  • Type of tender: restricted call for tenders
  • Social criteria referred to: ILO Core Conventions
  • Verification scheme: Graduated bidder declaration
  • Tender documents available for download in German.



Municipality of Loures

As part of its LANDMARK project participation, the Municipality of Loures introduced social criteria in its public procurement processes. To involve municipal suppliers and service providers, Loures drafted a Code of Conduct for Suppliers (CoC) and a model Declaration of Commitment. Between December 2012 and April 2013 the CoC was applied in 5 acquisition procedures for 5 different product categories. To take part in the tender, all suppliers were requested to submit the Declaration of Commitment. All proposals that did not include the Declaration of Commitment were excluded. To monitor the compliance of suppliers with the CoC, Loures established an internal verification group. The latter was created in November 2013 and consists of a multidisciplinary team with representatives from four different technical areas, which are relevant for SRPP within the municipality. Loures will continue to use this approach in other acquisitions, in particular in procedures whose contractual object corresponds to the purchase of the products listed under the Landmark Project, i.e. vegetables and fruits for the municipal canteen and furniture for schools.

Examples of tenders by Municipality of Loures:

Continuous supply of consumables and toner cartridges

  • Product Group: consumables and toner cartridges for equipment of copy, printing and plotter
  • Total value: € 68,000 plus VAT
  • Type of tender: direct purchase
  • Social criteria referred to: ILO Core Conventions, ILO Conventions 26, 131 and 135 and ILO Recommendation 143 of the ILO), the Principles of the Universal Declaration of Human Rights and national and community legislation
  • Verification scheme: Declaration of Commitment
  • Tender documents available for download in Portuguese.


Personal Protective Equipment, Uniforms and Footwear

  • Product Group: workwear protective equipment (uniforms and footwear)
  • Total value: € 20,766 plus VAT
  • Type of tender: direct purchase
  • Social criteria referred to: ILO Core Conventions, ILO Conventions 26, 131 and 135 and ILO Recommendation 143 of the ILO), the Principles of the Universal Declaration of Human Rights and national and community legislation
  • Verification scheme: Declaration of Commitment, Monitoring Questionnaire and visits to the suppliers and collection of evidence/documents
  • Tender documents available for download in Portuguese.


Services of Surveillance and Safety in Municipality of Loures facilities

  • Product Group: services of surveillance and safety
  • Total value: € 375,658
  • Type of tender: open tender
  • Social criteria referred to: ILO Core Conventions, ILO Conventions 26, 131 and 135 and ILO Recommendation 143 of the ILO), the Principles of the Universal Declaration of Human Rights and national and community legislation
  • Verification scheme: Declaration of Commitment and Monitoring Questionnaire
  • Tender documents available for download in Portuguese.